Elizabeth Popova

Oversaw global talent acquisition processes, supporting executive search, recruitment coordination, interview scheduling, and reporting. Partnered with the Director of Talent Acquisition on confidential transformational projects, including the hiring of 12 executive leaders worldwide. Ensured seamless diary management, pipeline tracking, and stakeholder coordination to enhance hiring efficiency.

• Assisted the Director of Talent Acquisition in market mapping, candidate sourcing, shortlisting, and pipelining for senior leadership roles.
• Attended briefing calls with executive recruiters to align on role expectations, skills requirements, salary bands, and hiring timelines.
• Managed end-to-end interview coordination across 10+ global markets, averaging 50+ senior-level interviews per month and reducing time-to-hire by 20%.
• Scheduled and facilitated executive recruiter calls, panel interviews, and leadership assessments, ensuring a seamless hiring process.
• Acted as the first point of contact between executive search firms and the Talent Acquisition team, managing communication and vendor relationships.
• Delivered weekly hiring reports to senior leadership, detailing: New hires and accepted offers across key markets
  Active roles and candidate pipeline updates
  Interview-to-offer conversion rates and time-to-hire analytics
  
• Provided data insights to optimise hiring strategies and workforce planning.
• Organised and maintained the Talent Acquisition team’s calendar, managing 150+ diary bookings per month for recruiter calls, interviews, and leadership meetings.
• Led agenda planning and minute-taking for weekly TA meetings, ensuring timely execution of action points and improving team efficiency by 30%.
• Implemented scheduling enhancements to streamline offer processes by 15%, reducing interview bottlenecks and improving recruitment workflows.
• Acted as a key liaison for candidates, hiring managers, and external partners, enhancing the candidate experience and contributing to an increase in satisfaction scores.
• Supported HR and TA process improvements, ensuring best-in-class executive search operations and recruitment efficiency.

As the Talent Acquisition Coordinator at SharkNinja, I oversaw critical HR processes, including onboarding, recruitment, employee records management, while supporting Talent Acquisition with scheduling and interviewing and delivering key insights to leadership.

Key Achievements:

Recruitment and Talent Acquisition

• Supported recruitment activities by sourcing candidates, assisting in shortlisting, and coordinating end-to-end recruitment processes.
• Attended briefing calls with TA Managers to gain a comprehensive understanding of roles, hiring manager expectations, essential skills, salary bands, and start dates.
• Provided scheduling support to Talent Acquisition Managers, managing high-volume interview coordination, including recruiter screenings, hiring manager interviews, and panel interviews, averaging 55 interviews per week.
• Assisted the Senior TA Partner with intern hiring by gathering product portfolios, managing candidate documents, scheduling interviews, and sending feedback updates.
• Served as the first point of contact between recruitment agencies and the TA department at SharkNinja, facilitating effective communication and adding new recruitment agencies to the system.

Leadership Insights and Reporting

• Delivered weekly reports to Organisation Leaders detailing: Upcoming new hires in the UK and EMEA regions
  Open roles and pipeline for UK and EMEA
  Accepted offers for the ongoing month

Onboarding and Employee Engagement

• Administered pre-employment vetting checks, references, and onboarding documentation, ensuring seamless integration for new hires across the UK and EMEA regions.
• Organised individual and group inductions, fostering a welcoming environment and ensuring new employees were equipped for success.
• Collected and formatted bios for all new starters once a month, compiling an introduction document shared with the President of EMEA for inclusion in the monthly newsletter.

HR Systems and Records Management

• Maintained manual and electronic HR filing systems, ensuring accuracy in employee records for new starters, leavers, and updates.
• Oversaw HR systems such as UKG, Greenhouse, and the Benefits portal, ensuring efficient use and up-to-date data.

Contract Administration and Purchase Order Management

• Managed employment contracts, including drafting, updates, and extensions, while maintaining precise records.
• Raised purchase orders (POs) for contract employees, temporary staff, and department spendings, ensuring accurate budget tracking and compliance.

Process Compliance and Improvement

• Coordinated probationary periods, ensuring all processes were followed and timely actions were taken.
• Played a key role in HR ad-hoc projects, driving improvements in internal processes and enhancing team efficiency.

As the Talent Acquisition Coordinator at Burberry, I provided comprehensive administrative support to the Executive Search team, Talent Acquisition (TA) function, and broader business, ensuring seamless operations across recruitment, onboarding, and process management.

Key Achievements:

Executive Recruitment and Scheduling

• Managed the Executive Search Director’s diary, scheduling confidential meetings and interviews with executive candidates while maintaining a high level of discretion.
• Coordinated interview bookings for the Resourcing CoE and line managers, liaising with all stakeholders to confirm dates and times.

Onboarding and Candidate Support

• Supported new starters through the Burberry Remote Welcome Hub Portal, ensuring a smooth onboarding process.
• Assisted in organizing and delivering Career Open Days and Assessment Centres, providing logistical support and enhancing the candidate experience.

Travel and Logistics Management

• Handled complex travel requests for stakeholders, ensuring all arrangements were made efficiently and aligned with business requirements.

Learning and Development Administration

• Managed the Learning Management System (LMS), planning, recording, and scheduling learning events and workshops to support employee development.
• Supported training initiatives by assisting in process knowledge development and mentoring others.

Process Management and Continuous Improvement

• Processed internal resourcing requests accurately and within defined timelines to ensure minimal disruption to business operations.
• Worked closely with the Project Manager to identify gaps in business processes, propose continuous improvement measures, and represent process procedures effectively.
• Raised Purchase Orders on behalf of the TA function and collaborated with Procurement to manage complex requests.

Stakeholder and Employee Engagement

• Managed the Careers inbox, responding to emails promptly and ensuring all queries were handled professionally.
• Coordinated the "Refer a Friend" process by liaising with relevant recruiters, arranging payment, and maintaining accurate reporting.
• Enhanced the service experience by continuously reviewing and refining service requests administered through the TA function.

• Perform reporting, risk assessments and audits
• Observe all QHSE related activities and policies
• Liaise with management and staff to ensure continued QHSE integration into core operations
• Devise weekly training sessions on Health, Safety, Quality & Environment and delivering them to the team
• Design programs and procedures to control, eliminate, and prevent disease or injury caused by chemical, physical, and biological agents or ergonomic factors
• Provide Safety coaching sessions to York HQ staff
• Assume ownership of customer queries and ensure satisfactory conclusion is met
• Provide customers with luxury service in the premium boutique environment
• Build long-term customer relationships and advise customers on purchases and promotions
• Influence and motivate colleagues to ensure commitment to the overall team performance