Anthea Gutridge

Supporting the Financial Director with daily transactions, responsible for ensuring all ledgers were kept up to date, with accurate and timely completion of associated tasks for Debtors and Creditors control plus ad hoc requirements.

Sales ledger - Importing sales invoices, send statements, focused on strict aged debtors control, take action on overdue accounts, monitor credit bureaus inline with trade insurance criteria.

• I prefer verbal communication for addressing customer queries, as it fosters personal relationships and enhances understanding of customer situations. This approach allows for immediate discussions regarding payment commitments and agreed-upon dates

Purchase ledger - Collate documents and capture invoices on ERP software (iMetal combined with Sage 50) focused on prompt receipt, verifying and accurately applied credit notes to relevant invoices, strictly monitoring the consistency between supplier and company's internal financial data.

• Having identified and reported discrepancies in cost coding for sundry and direct debit expenses, appropriate adjustments were necessary to improve financial accuracy.

Cash Sales - Monitor daily transactions, process card payments and reconcile.

Sales Team Support - Worked closely with colleagues to assist with opening customer accounts, thoroughly checking approved financial avenues, to maximise customers credit facility.

Banking, Card & Cash - Processing the banks daily payments, credit cards and petty cash transactions and reconciliations.

Monthly Payroll - Processing and journal entries.

• Demonstrate strong organizational and time management skills while coordinating and managing multiple site operations and daily workflow, successfully overseeing eighteen month site upgrade.
• Exercise leadership capabilities by successfully motivating and inspiring colleagues to work as team through supporting each other in their roles.
• Assist with day-to-day operations, working efficiently and productively with all team members, providing hands on support.
• Cultivated interpersonal skills by building positive relationships with regulators, contractors and suppliers.
• Oversee offices, site maintenance and housekeeping. Source consumables and equipment, negotiated prices, process orders and record SDS/user manuals for site inventory plus stock control.
• Oversee site HSE compliance with laws, regulations, including inductions and conformance to Company HSE policies and procedures.
• Issue PPE to employee's and contractors, sourcing, filing of CoC, maintaining records and arrange equipment services.
• Collated paperwork, process average 50 debtors and creditors invoices, payment allocations, journals, petty cash and reconciliations, complete to trial balance.
• Process new employee onboarding, oversee employee attendance records, submit to payroll and process monthly payroll report allocations.
• Primary point of contact for site communications, including calls, emails, visitors log and inductions.
• Work flexible long hours, weekends and holidays to achieve operation deadlines.

• Resolved inherited accounting and financial reporting problems, with improved documentation control, accurate processing and reconciling accounts.
• Reduced supplier accounts from over 100 to under 50 being most beneficial to our needs, considering prices, quality, availability and service.
• Tracked company equipment, tools to manage inventory.
• Introduced and managed production reporting and improved operations by organizing workflow in manner that suited all involved.
• Enforced regulatory and company policy compliance to improve workplace and employee safety plus readiness, issued PPE and ensured required training courses completed.
• Manage time efficiently to complete tasks within deadlines by planning ahead.
• Demonstrated respect, friendliness and willingness to help wherever possible, resulted great comradery and pleasant working environment.

• Managed employee records on database, maintain accurate records of employee payroll and updating of personal information.
• Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
• Verified and submitted timekeeping information for accurate and efficient payroll processing.
• Responded to employee enquiries to provide information regarding payroll deductions and related issues.
• Responded to employee questions and requests for information in timely and knowledgeable fashion.
• Maintained confidentiality of employee records and payroll information.
• Managed payroll data entry and processing for 1200 employees to comply with predetermined company guidelines.

• Developed and maintained courteous and effective working relationships with colleagues, offered and received assistance to achieve works completion.
• Organized and detail-oriented with strong work ethic, accurate daily capturing of 300 plus employee records, resulted in reduced errors and enabled completion of assignments within specific timeframe.
• Completed paperwork, recognizing discrepancies and promptly addressing for resolution, reduced time spent on tasks.
• Proven successful results by working additional hours to meet tight deadlines and complete assignment ahead of schedule, saved the company money, resulting in offer of permanent position.

• Negotiated, processed customer, suppliers and contractors accounts.
• Implemented project management techniques to overcome obstacles and increase team productivity.
• Conducted ongoing reviews of cashflow and contracts financial status to assess cost control measures.
• Identified issues, analyzed information and provided solutions to problems, especially with site time and progress management.
• Reviewed supplier and contractors paperwork, recognizing discrepancies and promptly addressing for resolution.
• Processed and checked purchase orders/sales invoices, cost codes and posting to ledger.
• Processed payments, allocated monies and balancing of accounts, daily banking, cash sales, petty cash, credit cards and payroll, ensuring expenses correctly allocated.
• Credit control and chasing overdue payments.