Anne Ochola
Summary
Commercially astute Project Coordinator, Information and SharePoint Administrator with excellent project management, managing, organising, and disseminating information. An adept facility for making commercial decisions, intuitively and efficiently, in line with short, mid, and long-term organisational objectives. Experienced in the full project management life cycle, from determining scope through to post-project support. Skilled in managing complex projects, working collaboratively with teams, and implementing innovative solutions to improve business processes. Currently, I am seeking a suitable role in Information and data management/SharePoint Administrator, where I can contribute to business growth using my expertise, knowledge and experience in information/data management and project support.
Overview
16
16
years of professional experience
Work History
Information & SharePoint Coordinator
St Martins Ltd
08.2016 - Current
- Successfully manage and maintain the SharePoint Asset management website, consistently updating and editing content, up-loading routine documents, and redesigning pages to improve user experience and increase efficiency.
- Accountable in the multi-faceted role with the primary remit to provide proactive SharePoint, database and IT support for a high footfall property management company.
- Collaborate with external IT service providers to implement disaster recovery procedures for SharePoint and DMS, ensure online back-up and server maintenance, and effectively update software for SharePoint and connected systems.
- Identify opportunities and risks in the plan, monitor the critical path and key milestones, advising the clients on potential changes, leading challenges and mitigating actions.
- Spearhead the implementation of new electronic business systems, including Finance/Legal/Company Secretarial and HR document management.
- Led the successful implementation of the new SharePoint system to improve business operations and cleared a multi-year backlog of documents through meticulous recording on spreadsheets and SharePoint, while archiving deeds and documents.
- Manage maintenance of SharePoint and ShareFile sites, including regular development of site applications, administration of site collections, ownership of functionality/user experience, and providing end-user support.
- Strategize ideas to improve customer relations and communications, improving both back-end organisation of data and front-end accessibility for end-users.
- Successfully scheduled property deeds in Excel and archived them in a secure manner with OCR/watermarking and appropriate password protection/permissions for electronic systems.
Projects Officer
Goldsolutions Ltd
London
08.2015 - 07.2016
- Successfully monitored, edited, organized, archived, and analysed SharePoint content, managed SharePoint user groups including inducting new users, and effectively managed day-to-day data using Excel.
- Captured key data, identified potential project issues and risks, mitigated action and maintained open communication channels with managers in order to meet deadlines.
- Accountable for ensuring all project deadlines and budgets were met, communicated with all parties and seeking approval of any changes as they occurred.
- Conducted comprehensive competitive analysis to identify strategic opportunities and implemented improvement strategies according to results.
- Proactively identified and developed data/technology solutions that delivered an increase in business integration and added insight to the team and local markets.
- Developed relationships with key business stakeholders and delivered commercial insight into results to enable said stakeholders to better understand and improve performance.
- Supported the team in a variety of operational tasks including preparing reports and briefings, drafting support, document production and circulation.
- Produced regular status reports and translated project details into structured quantitative information and presented them through compelling data stories and visualizations.
- London
PR Officer - Contractor
London
06.2014 - 07.2015
- Drafted and distributed effective press releases that successfully communicated key messages to target audiences, using various distribution channels to reach a wide audience.
- Created and managed Twitter accounts for clients to achieve strategic goals, including increasing social media following and driving website traffic.
- Successfully secured media coverage across local and national outlets, resulting in increased brand visibility and awareness.
- Expertly coordinated a range of media events, including press conferences, product launches, and media tours, ensuring seamless execution and successful outcomes.
- Demonstrated a strong understanding of social media analytics, allowing for the review of engagement metrics and the identification of data-driven improvements to digital strategies.
- Trained and supported colleagues and promoted a positive work culture to introduce accountability and transparency across all levels of the business.
- Created and generate posts to the client’s website and Twitter account whilst ensuring the content aligned with their company’s ethos.
- London
Media and Communications Officer - Contractor
London
11.2012 - 05.2014
- Created and monitored SharePoint content, proofread and edited documents for clients, coordinated with regional managers, facilitated internal and external communication, maintained project plans and financial spreadsheets, evaluating programs, and developing training material.
- Managed change request logs and risk register logs to ensure that all aspects of the project ran smoothly while engaging stakeholders through regular communication and feedback.
- Additionally, oversaw travel, holiday, and accommodation registers and analysed media engagement plans.
- London
Project Officer
Progressive Woman Association
London
03.2010 - 11.2012
- Demonstrated a wealth of experience in stakeholder engagement, project coordination, and event planning, successfully managing international programmes across Asia and Africa.
- Designed and maintained stakeholder engagement plans, facilitated meetings and workshops, and planned and organized events, including regional workshops, conferences, open days, youth events, exhibitions, and press tours and conferences.
- London
Education
Project Management -
01-2016
Equality and Diversity Level 2 -
01-2011
MA -
Media and ommunications
01-2010
Skills
- Risk Management
- Market Research
- Client Service Excellence
- Attention to Detail
- Collaborative Team
- SharePoint Administration
- Digital Communication
- Project Support
- Data Migration
- Stakeholder Management
- Solution Optimisation
- Information and data management
Custom Section
- MA in Media and Communications, 2010
- Project Management, 2016
- Equality and Diversity Level 2, 2011
Affiliations
Accredited Practitioner – Chartered Institute of Public Relations (CIPR)
References
Available on request.
Timeline
Information & SharePoint Coordinator
St Martins Ltd
08.2016 - Current
Projects Officer
Goldsolutions Ltd
08.2015 - 07.2016
PR Officer - Contractor
06.2014 - 07.2015
Media and Communications Officer - Contractor
11.2012 - 05.2014
Project Officer
Progressive Woman Association
03.2010 - 11.2012
Project Management -
Equality and Diversity Level 2 -
MA -
Media and ommunications