Anna Kozub

Credit Management - Vehicles May 2023 - September 2024

Covering the vehicle and F&I debt ledgers for BMW and MINI. Liaising with the dealerships to successfully reduce the volume of retail, trade, Motability and F&I debt.

Duties within CM Vehicles include:

• running the debt reports,
• attaching deposits and conducting full deposit review before month end,
• reviewing debtors to understand issues and how will debt clear,
• preparing Site Debtor Reports and sending these to dealers to review and advise,
• adding and actioning write offs,
• identifying debts due to Finance Deposit Allowance and Higher Purchase contras and actioning these
• investigating negative debtor balances and moving these to relevant Nominal Ledger when appropriate
• imports for HP/FDA/Negatives/Small write offs
• same duties relating to F&I as below only for BMW & MINI franchise.

Credit Management - F&I September 2024 - Current

Covering the F&I debt ledgers for multiple franchises (Audi, BYD, Car Store, Used Cars, BMW & MINI, Hyundai & MG, Genesis, Kia, Nissan and Vauxhall) . Liaising with dealerships, various finance houses and other SSC teams to improve and maintain good F&I debt profile.

Duties within CM F&I include:

• running F&I debt reports via Pinnacle or Power BI
• reviewing F&I commissions to understand issues and how to clear these
• reviewing commission statements, bank reconciliation sheets and balance sheets
• running deal books and using these to update details on debt reports
• matching lines in sales ledgers
• identifying and actioning small write offs
• identifying other write offs and adding these to write off logs for approval and later actioning once approved within SSC
• raising VAT only invoices
• processing SBIs
• processing credit notes for debit backs not previously processes
• clearing unallocated funds
• identifying, investigating and resolving misallocations
• actioning manual recharges between franchises
• processing debit closing balances as per commission statements
• processing debit closing balances and debit backs as per payment requests received from Finance Houses
• completing full allocation of funds received for finance commissions (since October 2025)

Bought Ledger & Scheduling Clerk (3 days in week)

• Checking and comparing Delivery Notes (DN) with Goods Received Notes (GRN), as well as checking related Credit/Debit Note Requests
• Matching, checking and coding invoices in Basware
• Checking for and investigating discrepancies
• Dealing with invoice queries, including requesting copy of invoices, credit/debit notes and DN from suppliers
• Resolving purchase invoice queries directly with other internal departments and suppliers via telephone, email or in person as appropriate
• Filing GRN's and completed Claims
• Control of purchasing claims
• Raising new credit/debit note requests
• Contacting suppliers about overdue claims
• Reviewing mailbox daily and dealing with any queries
• Resolving any internal or external queries via Email, telephone or in person
• Data input and update of database
• General administrative duties
• Control of delivery schedule
• Working closely with Inbound Manager, Inventory & Optimisation Team Manager, Loss Prevention Manager and Shift Manager when required

Inventory Clerk (2 days in week)

• Duties as below

• Releasing Cycle Counts and inputting results to warehouse system following company's Standard Operating Procedures
• Completing Cycle Counts
• Investigations for missing stock, unknown found stock, short dated stock etc.
• Carrying out thorough stock checks (quantity, quality, BBD, correct locations etc.) based on rotating schedule for all warehouse products
• Working on check station - random checks for picking accuracy
• Reviewing Quarantine Report investigating reasons and dealing with issues appropriately to situation
• Operating De-frag - dealing with all totes in error coming from picking, toting, and racking
• Toting marshal - dealing with all issues relating to toting area
• Executing all stock recalls
• Carrying out stock locations movements as part of inventory optimisation process
• Dealing with all emails regarding stock queries from customers
• Processing returns and all damaged stock