Anna Donaldson
Windsor
Summary
Dedicated and dependable Personal Assistant with vast experience in supporting C-level executives, entrepreneurs and high-profile individuals. Effective multitasker with high attention to detail and accuracy, whilst always maintaining discretion and positive attitude. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment, thriving under pressure. Tech-savvy professional always looking for improvement opportunities. Seeking a full-time Personal Assistant role in a corporate environment or family office.
Overview
26
26
years of professional experience
2
2
years of post-secondary education
Work history
Personal Assistant
Freelance Personal Assistant
01.2020 - 05.2025
- Providing administrative support for small business owners
- Developing cloud filing systems and business documentation
- Writing contracts, business proposals and presentations
- Conducting information research and due diligence
- Assisting with recruitment and onboarding processes
- Providing comprehensive bookkeeping services
- Assisting with ad hoc project management
- Sourcing and ordering supplies within allocated budget
- Managing inbox and scheduling meetings
- Facilitating virtual conferences and webinars
- Organising business travel arrangements
- Planning business and social events
- Running errands, maximising Clients' focus on strategic tasks
- Scheduling meetings, conferences and appointments
Russian / English Translator
FLUOR
01.2016 - 01.2020
- Delivered accurate document translations
- Provided timely proofreading of translated documents
- Created translation reference and glossary documents
Regulatory Affairs Specialist
FLUOR
01.2011 - 01.2015
- Developed database of project related codes and standards
- Maintained accurate and detailed compliance records
- Provided training on current regulations and guidance documents
- Prepared detailed responses for queries from regulatory agencies
PA to CEO
Gazprom Marketing and Trading
01.2009 - 01.2010
- Managed a busy diary across multiple time zones
- Processed business expenses in multiple currencies
- Organised and managed travel on a 24/7 schedule
- Assisted with planning corporate entertainment for VIP Clients
- Improved executive workflow through management of schedules and itineraries
- Assisted in decision-making processes by conducting comprehensive research
- Coordinated events by managing budget, logistics and event support
Russian / English Translator
FLUOR
01.2004 - 01.2008
- Performed quality control of the Russian translation of vendor documentation, engineering drawings and user manuals
- Offered bespoke interpretation services for live events
- Created translation reference and glossary documents
PA to CFO
PetroKazakhstan
Windsor
01.2001 - 01.2003
- Managed a busy diary across multiple time zones
- Drafted highly sensitive correspondence
- Processed business expenses in multiple currencies
- Assisted in creating presentations for stakeholder meetings
- Coordinated board meetings and prepared relevant materials
- Organised complex travel itineraries to ensure smooth business trips
- Coordinated events by managing budget and logistics
- Monitored office expenses to meet budget targets
PA to Senior VP
Bechtel
London
01.1999 - 01.2000
- Managed a busy diary across multiple time zones
- Processed business expenses in multiple currencies
- Organised and managed travel on a 24/7 schedule
- Assisted in event planning, leading to successful corporate gatherings
- Coordinated meetings, distributing relevant resources ahead of time
- Completed ad-hoc personal errands for well-rounded personal support
- Developed filing systems, improving document accessibility and security
Education
BA (Hons) - English
Zhubanov State University
01.1992 - 01.1994
Advanced Level 5 Diploma - Financial Market Analysis (Distinction)
LSBF
Certificate - Organisational Behaviour
Edinburgh Business School
Skills
- Excellent communication skills
- Diary and inbox management
- Business acumen
- Project management
- Attention to detail
- Event coordination
- Resourcefulness
- Excellent organisational skills
- Proactive problem solving
- Time management
- Ethics and discretion
- Microsoft Office proficiency
- Budget management
- Travel arrangement
- Telephone etiquette
- Multitasking and prioritisation
Languages
Russian
Timeline
Personal Assistant
Freelance Personal Assistant
01.2020 - 05.2025
Russian / English Translator
FLUOR
01.2016 - 01.2020
Regulatory Affairs Specialist
FLUOR
01.2011 - 01.2015
PA to CEO
Gazprom Marketing and Trading
01.2009 - 01.2010
Russian / English Translator
FLUOR
01.2004 - 01.2008
PA to CFO
PetroKazakhstan
01.2001 - 01.2003
PA to Senior VP
Bechtel
01.1999 - 01.2000
BA (Hons) - English
Zhubanov State University
01.1992 - 01.1994
Advanced Level 5 Diploma - Financial Market Analysis (Distinction)
LSBF
Certificate - Organisational Behaviour
Edinburgh Business School
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