Ann Cleary

• Administrative duties, including

- data inputting

- filing

- answering the telephone

- dealing with emails

- greeting visitors

- 2000 scanned documents daily

• Updated records regularly
• Improved accuracy by meticulous attention to detail.
• Maintained GDPR compliance.

• As the sole ICT Category Manager for the Shared Service I was TUPE transferred from Cheshire West and Chester BC.

• As the sole ICT Category Manager working for the IT shared services. Responsible for over 250 contracts for all the ICT procurements of hardware and software across both Cheshire West and Cheshire East Borough Councils.
• Regularly called to work on major projects and work as part of a team writing and analysing all tender documentation from the detailed technical specifications provided.
• Make contract recommendations/contract awards based on budget restrictions, company analysis and agreed and published evaluation criteria.
• Handled contract disputes effectively, minimising business disruptions and maintaining supplier relationships.
• Fostered strong relationships with key stakeholders, enhancing collaboration during projects.
• Coordinated with finance team to ensure accurate budgeting for procurement activities.
• Ensured compliance with company policies whilst conducting all procurement activities.
• Managed suppliers' performance through regular reviews and feedback.
• Streamlined procurement processes for increased efficiency and cost savings.
• Worked cross-functionally with internal teams to deliver quality products to meet needs of customers.

• Promotion of the Council new I-procurement system
• identify and reduce the Councils supplier base from 7500 suppliers to 1500, to aid cost reduction
• Develop Corporate Contracts to reduce costs and increase benefits to the Council
• Provide advice and information for suppliers on the best routes to trade with the Council
• Produce and develop specifications including where necessary specific terms and conditions for goods and services.

• Planning and producing the Councils Annual Supplies Catalogue and ensure that the total cost was met by advertising sponsorship
• Calculate and collect rebates from suppliers
• Develop and maintain a COSHH/CHIPS database for all products used by the Council in its buildings including schools.
• Ensure that all contracts were issued and awarded within EC procurement regulations at the time and within the Councils own Financial Regulations.
• develop and maintain a contracts programme and update accordingly.
• provide monitoring information on buying and selling prices so that performance can be compared with major competitors and income projections can be forecast.

• Responsibility for several inventory areas including Stationery, Office Equipment, Art & Craft, Furniture and Furnishings, Audio Visual Equipment.
• Organising and managing all stages of the procurement process including specification development, analysis of tender responses and making final recommendations and contract completion.
• Analysed market trends to anticipate product demand.
• Identified new vendors whilst researching competitive markets globally.

• Processed expense claim forms for the whole planning Department
• Coding and processing invoices for payment
• Raising Cheque requests
• Banking Cash
• Balancing Petty Cash
• Placing Purchase Order
• Prepared and monitored departmental budgets, ensuring effective cost management.
• Administrative Duties including filing, and dealing with telephone and written queries.