Ana Marija Mckean
Crowthorne,West Berkshire
Summary
Results-driven, creative administrator, skilled in managing a wide range of office assignments from efficient day to day calendar management to successfully running trustee meetings. Experienced with word processing, data entry and scheduling to support manager's office needs. Adapts easily to change and analytically approaches diverse administrative issues. Great team player, capable of working remote or in person, with the ability to effectively build lasting relationships.
Overview
12
12
years of professional experience
2
2
years of post-secondary education
Work history
Executive Support Officer
National Church Institutions
London
2022.01 - Current
- Supported the Director of the Archbishops' Council Secretariat with general administration as well as the management of the Archbishop's Council Trustees. This included organising Board meetings (some alongside the events manager for AC Secretariat), training, the induction of new trustees, and the processing of expenses.
- Supported the Policy Advisor, Clerk to the Synod and Private Secretary to the Secretary General with the smooth running of their trustee teams and meetings.
- Brought in, managed and trained other teams to use the new Board Management Portal to improve the workflow efficiency of the Boards and Trustee teams.
- Became one of the lead support members to the Events Manager of AC for Synod events. Co-led on updating the process of how we received and processed information for Request To Speak role and trained and helped manage new members in various different roles for Synod.
- Initiated and delivered a new online system for Times Spoken Role for Synod and trained other team members on how to use it successfully, which reduced the headcount needed.
PA to COO, Sen. Gov. Off. and Director of Librarie
National Church Institutions
London
2018.09 - 2022.01
- Organised high-level meetings for productive collaboration.
- Facilitated communication between departments with professional liaison skills.
- Assisted in event planning, leading to successful corporate gatherings.
- Handled incoming calls professionally, ensuring excellent customer service delivery.
- Processed mail, email and phone enquiries, minimising correspondence backlogs.
- Coordinated flight, accommodation and travel arrangements, maintaining strict compliance with budgets and schedules.
- Updated executive diaries with daily appointments, set reminders, and added key details.
- Managed complex diaries, ensuring seamless executive schedules.
Kerith Kids Lead
Kerith Community Church
2018.03 - 2018.09
- Set and delivered strategy and built strong volunteer teams of over 100 people, to ensure smooth running of Sunday School weekly.
- Facilitated and coordinated the inductions and training of volunteers.
- Organised special events with over 100 people attendance, including volunteer management, set up of space and preparation for the event.
- General administrative tasks using Microsoft Word, Excel, PowerPoint and Outlook.
- Increased volunteer satisfaction by resolving issues and effective relationship management.
- Displayed energy and enthusiasm in a fast-paced and dynamic environment.
Safeguarding Administrator and Receptionist
Kerith Community Church
2016.01 - 2018.03
- Supported the Safeguarding Manager with general administrative skills.
- Kept an accurate log of staff and volunteer DBS checks and organised new ones for new volunteers to enable them to join the teams quickly.
- Weekly counted money and re-set the cash float for the till.
- Ordered and maintained supplies for the bookshop general stationery and first aid for the HR, Safeguarding and Reception teams.
- Inputted and filed Operations Department invoices with accuracy and efficiency to tight deadlines.
Administrator and Bookkeeper
Oakwood Youth Challenge
2014.08 - 2016.01
- Supported the Director of Oakwood Youth Challenge with general administration for a smooth running of the company.
- Quickly learned how to manage accounts and reconcile entries using QuickBooks.
- Maintained historical records by filing documents efficiently.
- Prepared financial reports for the accountants, received and processed cheques and invoices.
Education
BA - Vocal Performance
Academy of Contemporary Music
Guildford 2012.09 - 2014.07
A Levels - Music, English, Lithuanian
Klaipeda Vydunas Secondary School
Skills
- Strong interpersonal and team-work skills which has been praised by previous teams and trustees
- Quick to learn new systems and train others
- Confident in using Microsoft package, Zoom, other portals and websites depending on work needs
- Confident, creative and problem solving
- Fluent in three languages (English, Lithuanian and Russian)
Affiliations
- Music, singing, church,
Accomplishments
Initiated and successfully implemented new working systems within my current work role in 3 different situations.
Languages
English
Fluent
Lithuanian
Native
Russian
Intermediate
References
References available upon request.
Timeline
Executive Support Officer
National Church Institutions
2022.01 - Current
PA to COO, Sen. Gov. Off. and Director of Librarie
National Church Institutions
2018.09 - 2022.01
Kerith Kids Lead
Kerith Community Church
2018.03 - 2018.09
Safeguarding Administrator and Receptionist
Kerith Community Church
2016.01 - 2018.03
Administrator and Bookkeeper
Oakwood Youth Challenge
2014.08 - 2016.01
BA - Vocal Performance
Academy of Contemporary Music
2012.09 - 2014.07
A Levels - Music, English, Lithuanian
Klaipeda Vydunas Secondary School