Summary
Overview
Work history
Education
Skills
Certification
Affiliations
Accomplishments
Languages
Timeline
Generic

Anastasia Smolaka

Bridgend,United Kingdom

Summary

A free critical thinker, a grounded and confident communicator, and a versatile leader thriving through, and with, people! I enjoy working across teams, solving challenges, and making visible impact with meaningful change.


I am excited to enhance and develop my technical and holistic skills as a Project Management Officer in renewables.

Overview

13
13
years of professional experience
4
4
years of post-secondary education
1
1
Certification

Work history

Project Coordinator

Senedd
Cardiff, United Kingdom
07.2024 - 08.2025
  • Coordinated successful implementation of organisational change by means of a new HR and Payroll system at the Welsh Parliament (500+ users). Ensured effective stakeholder engagement and a seamless transition via management of UAT and training sessions.
  • I currently facilitate integration of five HR modules, and the new Learning Management System.
  • Draft and deliver risk reports to key stakeholders at the Executive Board, and project dashboards to the Project Board through meticulous documentation of every phase via Excel.
  • Translate senior management directives and feedback into actionable, realistic and manageable front-line tasks.
  • Produce and maintain RACI charts to clarify stakeholder roles, attend daily scrum checklists to track Agile progress. I keep up-to-date records on project status using the Microsoft Project suite.

Executive Assistant

Senedd
Cardiff, United Kingdom
08.2019 - 07.2024
  • A Deputy Clerk to the Executive Board, and a PA to the Director of Resources and the Chief of Legal.
  • Prepared business correspondence on behalf of senior staff.
  • Maintained action and decision logs for the Executive Board, maintained the forward work programme for the year, curated agendas on a fortnightly basis. Informed colleagues on the corporate approval processes to enable a structured governance approach.
  • Took minutes during meetings accurately preserving crucial details for future reference. Handled and stored confidential documents securely.
  • Volunteer: reviewed and coordinated IT content migration from the legacy intranet platform to SharePoint Online. Trained future site owners and editors in collaborative ongoing management, maintenance and administration of new digital tools.

Associate Lecturer Services Assistant

The Open University
Cardiff, United Kingdom
05.2018 - 08.2019
  • I supported the appointment of Associate Lecturers. Managed timetabling and face-to-face study events within language clusters.
  • Planned and adapted delivery schedules in a way that balanced staff availability and venue constraints with learner accessibility.
  • Gathered feedback on learner needs, travel limitations, and attendance patterns to better understand potential barriers to participation based on both data analysis and qualitative feedback.

Studio Coordinator

King & McGaw
Greater London, United Kingdom
01.2017 - 11.2017
  • I coordinated factory itineraries, oversaw sales, receipt and dispatch of all artwork.
  • Informed the flagship on-site collection to boost footfall in collaboration with the Heal's of London buying team, hosted press shows and promotional events.
  • Improved stock management efficiency via introducing a digital cataloguing system via Excel. Supported colleagues through offering practical demonstrations, and producing simple how-to guides.

Agent's Assistant

JLA (Speaker Bureau)
Greater London, United Kingdom
05.2016 - 09.2016
  • I supported researching new talent and managed the booking process. Assembled briefs for collaborating booking agencies, instructed corporate clients and fulfilled riders/ assisted talent on-site.
  • Resolved conflicts between buyers and sellers to facilitate smoother transactions.
  • Increased client base with effective marketing strategies and direct outreach efforts.

Corporate Coordinator

JLA (Speaker Bureau)
Greater London, United Kingdom
04.2015 - 06.2016
  • First point of contact for visiting talent. I managed all incoming correspondence, and performed daily financial data input/ processed POs in the company's CRM.
  • Supported monthly speaker breakfasts and the yearly talent showcase.
  • Used Microsoft Word and other software tools to create documents and clear communications.

Evaluation and Liaison Coordinator

CASA Latin American Theatre Festival
09.2014 - 12.2014
  • I trained and supported volunteers and managed rehearsal schedules. Managed databases and information systems, maintaining accurate and accessible records.
  • Discussed issues and brainstormed solutions with various groups and individuals to maintain festival progress.
  • Fostered collaboration among cross-functional teams for project success.

Artistic Investigator/ Special Projects

Cecilia Brunson Projects
Bermondsey, London
05.2014 - 09.2014
  • Led a project from a Chilean private collector where I networked with Latin American visual artists to procure portfolios within budget.
  • Assisted the Director with programming, conducted daily exhibition tours.
  • Managed the gallery's balance sheets.

Cultural Lecturer

Universidad Chileno-Británica de Cultura
Santiago, Chile
08.2012 - 06.2013
  • I realised studies at the host University full time while working as an English lecturer and researching my BA thesis, taking the programme to schools in lower socio - economic areas.
  • Participated actively in faculty training programmes to enhance teaching skills.
  • Served as personal tutor for struggling students, increased pass rates.

Education

Bachelor of Arts (B.A.) - Latin American Studies

University of Essex
10.2010 - 05.2014

Skills

  • Team Leadership
  • Continuous Process Improvement
  • Budget Planning
  • Requirements Gathering
  • Scope Control
  • Cross-functional Team Coordination
  • Risk Mitigation
  • Interpersonal Savvy
  • Highly adaptable with excellent written and verbal skills
  • Word, Excel, PowerPoint, and MS project

Certification

  • AgilePM® Foundation and Practitioner
  • PRINCE2 Foundation: In Progress
  • PRINCE2 Practitioner: In Progress
  • Welsh Level 1

Affiliations

  • I'm a volunteer beekeeper at the Senedd (we've got two hives on the roof of the Pierhead!)
  • A volunteer FOH at the Foodcycle community kitchen in Ely.
  • A volunteer steward at the Greenman festival (2023, 2025).


Accomplishments

  • The Welsh Three Peaks (12 hours) and the National Three Peaks Challenge (25 hours). I am personally very familiar with the Welsh winds..
  • Recipient of the "Student who Gained Most from her Studies" and "Dragon's Den Finalist/ Valuable Contributions to Kingston College" awards.

Languages

Russian
Native
Spanish
Upper intermediate
Latvian
Native
Portuguese
Elementary

Timeline

Project Coordinator

Senedd
07.2024 - 08.2025

Executive Assistant

Senedd
08.2019 - 07.2024

Associate Lecturer Services Assistant

The Open University
05.2018 - 08.2019

Studio Coordinator

King & McGaw
01.2017 - 11.2017

Agent's Assistant

JLA (Speaker Bureau)
05.2016 - 09.2016

Corporate Coordinator

JLA (Speaker Bureau)
04.2015 - 06.2016

Evaluation and Liaison Coordinator

CASA Latin American Theatre Festival
09.2014 - 12.2014

Artistic Investigator/ Special Projects

Cecilia Brunson Projects
05.2014 - 09.2014

Cultural Lecturer

Universidad Chileno-Británica de Cultura
08.2012 - 06.2013

Bachelor of Arts (B.A.) - Latin American Studies

University of Essex
10.2010 - 05.2014

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Anastasia Smolaka