Amy Stuart
Kilbirnie,North Ayrshire
Summary
Diligent Document Controller with over 10 years of experience in information management for continued smooth operational running of common data environments across multiple large-scale projects. Experienced in managing high-volume data and documentation, whilst multitasking for consistent organisation in fast-paced built environments throughout project lifecycles.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
Work history
Document controller
SSEN Transmission
Glasgow
01.2023 - Current
- Trained team in document control and records management best practices.
- Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
- Contributed to accurate and efficient quality checks, ensuring error-free results.
- Created and completed critical company documents in line with best practices.
- Handled incoming correspondence and technical information, distributing as directed.
- Stored documents using cloud-based systems to drive efficiencies.
- Helped to assimilate key documents for company-wide projects.
- Gathered information and prepared data for use in reporting and documentation.
- Adhered to security protocols, keeping sensitive information and documentation private.
- Resolved issues related to documentation and associated information.
- Managed requests for access to documentation, maintaining confidentiality.
- Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
Document controller
Robertson Construction Central West
Robroyston
07.2020 - 01.2023
- Carried out secure destruction and disposal of sensitive documents.
- Managed requests for access to documentation, maintaining confidentiality.
- Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
- Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
- Contributed to accurate and efficient quality checks, ensuring error-free results.
- Handled incoming correspondence and technical information, distributing as directed.
- Stored documents using cloud-based systems to drive efficiencies.
- Organised, filed and stored electronic and physical files to maximise traceability.
- Gathered information and prepared data for use in reporting and documentation.
Administrator
Robertson Construction Central
Various Sites
09.2015 - 07.2020
- Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
- Oversaw database to maintain updated records and accuracy.
- Liaised with customers to resolve enquiries, appointment requests and billing questions.
- Interacted with customers professionally by phone, email and in-person to deliver accurate service information.
- Effectively managed incoming and outgoing mail to maximise office efficiency.
- Drafted periodic reports to inform upper management on KPIs and operational issues.
- Took meeting minutes and distributed to core staff for effective inter-office communication.
- Monitored inventory needs and worked with procurement team to facilitate supply chain operations.
- Assisted clients with daily enquiries and addressed incoming correspondence to maintain timely responses.
Administrative assistant
Robertson Construction
Various Sites
08.2013 - 08.2015
- Assisted managers in compiling and organising materials for meetings.
- Kept and maintained accurate filing system for preservation of office information.
- Provided printing, photocopying scanning support to colleagues.
- Received, sorted and distributed incoming mail.
- Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
- Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.
- Managed physical and digital correspondence while keeping information private and secure.
- Helped staff to maximise efficiency by providing clerical and secretarial support.
- Created and maintained logical and orderly digital filing system for impeccable record keeping.
- Acted as main contact for staff and clients.
- Created email notifications, invitations and agendas for meetings, events and appointments.
Education
Diploma of Higher Education - Human Resource Management
South Lanarkshire College
East Kilbride, South Lanarkshire 08.2016 - 06.2019
Skills
- High-level document control expertise
- GDPR compliance
- Digital information management
- Quality Assurance
- Stakeholder engagement & management
- A-Site
- Autodesk Construction Cloud
- Microsoft Office Suite
- BIM 360 Docs
- COINS
Project History
SSEN Transmission
Based across various projects within the Offshore Directorate. Mainly Eastern Green Link 2, a joint-venture project alongside National Grid, based around a 2GW HVDC Link featuring AC & DC converter stations.
Robertson Construction
Moxy Hotel & Courtyard by Marriott Hotel, SEC Hydro, 2018-2022
Construction of two city centre hotels, consisting of 216 guest rooms in the Marriot & 243 rooms in the Moxy, introducing pod-based structured rooms with client Vastint.
Collegelands Glasgow, 2016-2018
5-storey, 257 bedroom student accommodation in Glasgow City Centre.
Glasgow Caledonian University, 2014-2015
Refurbishment of university lecture rooms and canteen within live University environment.
Granville Street & Bellsmyre, 2013-2014
Design & Build contract of social housing complexes across Dunbartonshire.
Timeline
Document controller
SSEN Transmission
01.2023 - Current
Document controller
Robertson Construction Central West
07.2020 - 01.2023
Diploma of Higher Education - Human Resource Management
South Lanarkshire College
08.2016 - 06.2019
Administrator
Robertson Construction Central
09.2015 - 07.2020
Administrative assistant
Robertson Construction
08.2013 - 08.2015
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