Amy Phillips
Ireland
Summary
Administrative coordinator with experience supporting senior teams and maintaining efficient operations in fast-paced, compliance-driven settings. Skilled in managing employee queries, coordinating schedules and meetings, and providing a professional and supportive point of contact for staff across departments. Strong at handling confidential information, updating documentation, and ensuring processes run smoothly from onboarding through day-to-day HR support. Proficient in Microsoft Office and calendar management, with a focus on accuracy, organisation, and clear communication. Recognised for a calm, proactive style and the ability to contribute to a positive, collaborative workplace culture.
Overview
6
6
years of professional experience
11
11
years of post-secondary education
Work history
People & Development Coordinator
Gardiner & Theobald LLP
London
09.2025 - 12.2025
- Provide high-level administrative and coordination support within the People & Development (HR) function, ensuring seamless daily operations and efficient communication across teams and senior stakeholders.
- Manage complex diaries, schedule meetings, and coordinate internal and external appointments for senior managers, maintaining accuracy and discretion at all times.
- Act as a first point of contact for staff queries, visitors, and external partners, delivering a professional and polished front-of-house impression in line with G&T’s corporate standards.
- Prepare documentation, reports, and meeting materials; record minutes and follow up on agreed actions to support effective workflow management.
- Coordinate travel, training sessions, and wellbeing or engagement events, handling logistics, communications, and scheduling with precision.
- Maintain confidential employee data, records, and correspondence to a high standard of accuracy and compliance.
HR Administrator – MSc HR Placement
Aurivo Co-operative Society
Sligo
03.2025 - 06.2025
- Supported office and team operations through efficient scheduling, coordination, and documentation management.
- Redesigned and streamlined the applicant tracking system (Ocuopp) to improve accuracy and efficiency.
- Coordinated interviews, onboarding activities, and new joiner documentation with professionalism and attention to detail.
- Organised training sessions and wellbeing events, managing logistics, communication, and attendance tracking.
On-Site Administrator/Document Controller
Suir Engineering
Copenhagen
02.2023 - 08.2024
- Provided professional administrative and front-office support to senior leadership, ensuring efficient diary and meeting coordination.
- Served as a key point of contact across departments, promoting clear communication and timely issue resolution.
- Managed and updated sensitive documentation to maintain accuracy, compliance, and audit readiness.
- Designed and maintained Excel-based trackers for workforce and project data, improving visibility for management.
- Supported smooth daily operations through scheduling, meeting preparation, and proactive follow-up on key actions.
- Contributed to a polished and well-organised office environment through attention to detail, organisation, and professionalism.
Social Care Worker (Various Services)
Peter McVerry Trust, Ballydowd Special Care Unit, Prosper Fingal
Dublin
01.2020 - 02.2023
- Supported individuals across residential and educational settings, promoting wellbeing and positive outcomes through compassionate, structured care while collaborating with multidisciplinary teams and maintaining accurate, confidential records in high-pressure environments.
Education
Master of Science - Work and Organisational Behaviour
University College Cork
Ireland 09.2024 - 11.2025
BPS/EFPA Occupational Test User Accreditation - undefined
02.2025 - 08.2025
Bachelor of Arts (Hons) - Social Care Practice
Atlantic Technological University Sligo
Ireland 09.2015 - 10.2019
Level 5 Diploma - Teaching English as a Foreign Language
08.2024 - 02.2025
Leaving Certificate - undefined
St. Nathy’s College
Ballaghaderreen, Ireland 09.2010 - 06.2015
Skills
- Office & Administrative Coordination: Skilled in managing day-to-day office operations, maintaining accurate records, coordinating meetings, and supporting smooth communication across departments Experienced handling sensitive information with professionalism and discretion
- Employee Support & Onboarding: Supported employees and new starters with routine queries, induction logistics, and onboarding tasks, ensuring a smooth and positive start while maintaining an organised, compliant environment
- Diary & Calendar Management: Experienced in scheduling meetings, managing shared inboxes and calendars, and coordinating travel and team logistics using Microsoft Outlook and Microsoft Calendar
- Communication & Team Support: Known for clear, professional communication and strong interpersonal skills
- Documentation & Record Management: Maintained up-to-date records, correspondence, and trackers for projects, absences, and compliance requirements Ensured all files and reports were accurate, organised, and audit-ready
- Technology & Systems: Proficient in Microsoft Office Suite (Word, Excel, Outlook, Calendar), SharePoint, and document management systems Quick to learn new platforms and adapt to structured, process-driven environments
References
References available upon request.
Timeline
People & Development Coordinator
Gardiner & Theobald LLP
09.2025 - 12.2025
HR Administrator – MSc HR Placement
Aurivo Co-operative Society
03.2025 - 06.2025
BPS/EFPA Occupational Test User Accreditation - undefined
02.2025 - 08.2025
Master of Science - Work and Organisational Behaviour
University College Cork
09.2024 - 11.2025
Level 5 Diploma - Teaching English as a Foreign Language
08.2024 - 02.2025
On-Site Administrator/Document Controller
Suir Engineering
02.2023 - 08.2024
Social Care Worker (Various Services)
Peter McVerry Trust, Ballydowd Special Care Unit, Prosper Fingal
01.2020 - 02.2023
Bachelor of Arts (Hons) - Social Care Practice
Atlantic Technological University Sligo
09.2015 - 10.2019
Leaving Certificate - undefined
St. Nathy’s College
09.2010 - 06.2015