Amena Akhtar
Glasgow / ,UAE
Summary
Accomplished professional with extensive expertise in admin, office management and leadership, financial management, and team organisation. Demonstrates a strong entrepreneurial mindset and commercial acumen, complemented by proven sales performance and effective communication skills. Adept at handling director-level responsibilities with attention to detail, prioritising workloads efficiently, and ensuring deadline-oriented results. Proficient in IT, Microsoft Office Suite, financial software, and management accountancy. Career goals include leveraging skills in contract review and cash flow management to drive organisational success.
Overview
23
23
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work history
Corporate & Finance Associate (remote)
Phaser Biomedical
Dundee, UK
2024.10 - Current
- Prepared annual budget, ensuring accuracy and timeliness to support financial planning.
- Reconciled numerous financial discrepancies, maintaining high degree of accuracy in record keeping.
- Proficient in Xero and other accounting software.
- Managed company's payroll system, ensuring timely disbursement of salaries for employee satisfaction.
- Streamlined company financial processes for increased efficiency.
- Reconciled expense reports and financial statements to enforce established cost controls.
- Documented financial KPIs and budget adherence to inform strategic decision-making and enhance financial oversight.
- Safeguarded company assets, handling financial data and complex transactions with diligence, discretion and ethical decision-making.
- Complied meticulously with all relevant laws and regulations during daily operations.
- Submitted VAT returns on time, ensuring compliance with HMRC regulations.
Office, Admin & Finance Manager
Clyde Biosciences
Motherwell, UK & Dubai, UAE
2016.02 - Current
- Joined as an EA and H&S Advisor in 2016 and promoted to Office & Admin Manager in 2018 and then on to a Finance Manager in 2019.
- Working remotely since 2018 to date.
- Collaborated closely with auditors to ensure smooth audit processes.
- Ensured accurate tax filings, avoiding penalties and interest charges.
- Directed office operations to ensure seamless daily functions.
- Executed diary and email management for CEO, COO, CSO, CFO.
- Recorded minutes during board meetings with senior management.
- Processed monthly expenditure reports with precision.
- Recommended improvements to office practices and procedures.
- Handled payroll and HR activities efficiently.
- Managed office budgets and ensured accurate financial transactions.
- Facilitated travel arrangements and events for executives locally and internationally.
- Streamlined invoice processing reducing errors and delays.
- Developed comprehensive financial reports for top management review.
- Managed daily finance services for smooth business operations.
- Prepared client quotes and invoicing to create stable cash flow.
- Consolidated comprehensive management accounts, integrating income statements, cashflow and balance sheets.
- Managed timely and accurate reporting of various financial transactions and information for detailed analysis.
- Created and presented accurate, detailed financial forecasts.
General & Finance Manager
Secure Deals Properties
Dubai, UAE
2022.11 - 2025.09
- Developed strategic business plans, enhancing corporate vision and objectives.
- Built high-performing teams to achieve organisational objectives.
- Maintained compliance with industry regulations at all times.
- Oversaw all aspects of daily operations, ensuring smooth running of the organisation.
- Prepared regular cash flow reports assisting in better fund allocation.
- Ensured accurate tax filings, avoiding penalties and interest charges.
- Provided key input in strategic decision-making meetings, influencing company direction.
- Oversaw contract preparations for leasing or sale of properties, guaranteeing legal compliance.
- Managed cash flow and liquidity, mitigating financial risks and ensuring stability.
- Coached and mentored junior staff in UAE Real Estate Laws
Client Manager
Exclusive Links Real Estate Brokers
Dubai, UAE
2018.08 - 2022.11
- Achieved RERA certification as a Real Estate Agent.
- Developed relationships with clients to understand rental and sales needs.
- Scheduled regular client meetings to ensure effective communication.
- Ensured compliance with contract terms for both company and clients.
- Conducted market appraisals to inform pricing strategies.
- Generated new leads for business expansion through targeted marketing efforts.
- Matched clients with suitable properties, arranging and conducting viewings.
- Listed properties on portals including Property Finder, Bayut, and Dubizzle.
- Utilised CRM software, optimising data management.
Administration Executive Assistant (Temp Cover)
Aggreko
Dumbarton, UK
2015.09 - 2016.02
- Arranged worldwide travel, visas, accommodation, and itineraries for directors and staff.
- Coordinated all logistical aspects of corporate events leading to organised and successful functions.
- Liaised with Dubai office to plan and assist in global event management.
- Filed expenses for directors to ensure accurate financial tracking.
- Managed diaries, planned schedules, and typed correspondence, documents, minutes, and reports.
- Constructed Excel spreadsheets and PowerPoint presentations for effective communication.
- Organised internal and external meetings to facilitate collaboration.
- Supported overall team by performing various administrative duties.
- Ensured compliance with all company administration policies and procedures.
Personal Assistant & Centre Manager
Hawk Eyes Protection
Bracknell, UK
2012.11 - 2015.07
- Arranged events to ensure seamless execution.
- Provided comprehensive secretarial support to Director of Operations and CEO.
- Managed diaries, travel arrangements, visa processing, and event organisation for staff.
- Recorded minutes in all meetings and monitored incoming correspondence.
- Assisted visitors and clients to enhance service quality.
- Oversaw efficient company operations while ensuring compliance with regulations.
- Prepared monthly assessments of centre operations to inform strategic decisions.
- Designed and tested training plans while identifying staff development needs.
Assistant Manager
Halifax Real Estate
London, UK
2007.11 - 2012.11
Property Manager
AH Property Centre
Harrow, UK
2006.12 - 2007.11
Event Manager / Administrator
British Law Society
London, UK
2006.01 - 2006.11
Client Account Manager/ Banking Advisor
Lloyds TSB Bank
Glasgow, UK
2005.01 - 2006.01
192 & 999 Operator
Vertex
Glasgow, UK
2003.01 - 2005.01
Education
Bachelor of LAW - LLB
WGU
Virtual 2007.09 - 2011.06
HND IT - Computing
Central College of Commerce
Glasgow 2003.08 - 2005.06
Skills
- Management and leadership skills
- Financial management expertise
- Team organization and event handling
- Entrepreneurial mindset and commercial acumen
- Results-driven team player
- Effective communication skills
- Understanding of director-level responsibilities
- Attention to detail
- Interpersonal and presentation skills
- Self-initiative and independence
- Deadline-oriented work ethic
- Proven sales performance
- Work processing proficiency
- Shorthand proficiency
- Minute-taking effectiveness
- IT proficiency
- Workload prioritization skills
- Microsoft Office Suite knowledge
- Financial software expertise
- Management accountancy
- Contract review expertise
- Cash flow management
- Payroll administration
References
References available upon request.
Certification
- RERA Broker Card
- Delivery in Conflict Management Training (HABC) Level 3
- Preparing to Teach in The Lifelong Learning Sector – PTLLS (HABC) Level 3
- First Aid at Work
- Fire Coordinator Course
- Health & Safety Highfield Accreditation
- TEFL– Teaching English as a Foreign Language
LANGUAGES
ENGLISH
Native
URDU
Fluent
PUNJABI
Advanced
HINDI
Advanced
Accomplishments
Recognised by management for strong performance
Excelling within a company
Employee of the Quarter Award
Affiliations
- Horse Riding
- Travelling
- Socialising
- Cooking
Timeline
Corporate & Finance Associate (remote)
Phaser Biomedical
2024.10 - Current
General & Finance Manager
Secure Deals Properties
2022.11 - 2025.09
Client Manager
Exclusive Links Real Estate Brokers
2018.08 - 2022.11
Office, Admin & Finance Manager
Clyde Biosciences
2016.02 - Current
Administration Executive Assistant (Temp Cover)
Aggreko
2015.09 - 2016.02
Personal Assistant & Centre Manager
Hawk Eyes Protection
2012.11 - 2015.07
Assistant Manager
Halifax Real Estate
2007.11 - 2012.11
Bachelor of LAW - LLB
WGU
2007.09 - 2011.06
Property Manager
AH Property Centre
2006.12 - 2007.11
Event Manager / Administrator
British Law Society
2006.01 - 2006.11
Client Account Manager/ Banking Advisor
Lloyds TSB Bank
2005.01 - 2006.01
HND IT - Computing
Central College of Commerce
2003.08 - 2005.06
192 & 999 Operator
Vertex
2003.01 - 2005.01