Summary
Overview
Work history
Education
Timeline
Generic

Allison Mottram

Liverpool

Summary

A knowledgeable finance professional with over 25 years background experience in financial forecasting, budget administration and cash-flow management. Uses strong analysis and research to develop comprehensive annual budgets. Drives continual improvement in department processes and workflows.

Overview

35
35
years of professional experience
7
7
years of post-secondary education

Work history

Head of finance

Liverpool Biennial of Contemporary Art Ltd
Liverpool
08.2019 - Current
  • Ensure that all reporting standards are met following each periodic review of FRS102.
  • Monitor and review financial systems, controls, processes and procedures to enable best practice development.
  • Challenge and support management team to implement strategic cost control and revenue generation initiatives across business.
  • Ensure business continuity plans are in place and up-to-date by developing Risk Management and Contingency plan.
  • Enforced compliance across the organisation with financial policies and processes.
  • Conduct annual internal reviews to monitor and improve financial effectiveness of current systems and controls.
  • Assist budget holders to better understand and manage financial information to their advantage.
  • Led finance team to compile key insights from detailed financial forecasts, departmental budgets and monthly variance analysis.
  • Managed daily running of finance team reviewing key balance sheet accounts with close attention to bank and cash balances, VAT and ageing debtor and creditors .
  • Reviewed completed work to verify accurate completion of payments, credit card reconciliation and ledger maintenance
  • Led analysis of monthly and quarterly figures presenting findings to senior management.
  • Develop and administer high, medium and low risk scenario budgets for two biennial cycle periods (4 years) to be approved by board ahead of provision to major funders and stakeholders.
  • Review and present annual budgets to board for approval following each financial year end as a going concern.
  • Mentored department managers in budget forecasting and cost-reduction measures.
  • oversee quarterly VAT returns, ensuring full compliance to internal and external rules and regulations.
  • Authorise weekly payment run in line with procedures.
  • Managed timely and accurate reporting of various financial transactions and information for detailed analysis.
  • Developed thorough forecasting and cash-flow management processes to maximise progression and profitability.
  • Prepared and presented quarterly management account reports to the board of trustees at regular Board and Finance and HR sub committee meetings.
  • Produced high quality year-end statutory accounts.
  • Conducted annual audit, supporting external Accountants and Auditors ensuring the excellent provision of all accounting information.

Finance manager

Liverpool Biennial of Contemporary Art Ltd
Liverpool
02.2013 - 08.2019
  • Monitored and reviewed financial controls, processes and procedures to enable best practice development.
  • Reviewed completed work to verify accurate completion of payments, credit card reconciliation and ledger maintenance
  • Maximised system functionality to drive accurate and timely financial information for weekly and monthly processes.
  • Assisted junior team members in monthly payroll information for processing.
  • Managed timely and accurate reporting of various financial transactions and information for detailed analysis.
  • Assist the Head of Finance in preparing agreed Budgets by department at the outset of each Biennium (including additional projects), for agreement by the Director.
  • Oversee Petty Cash to ensure that all entries, records and all receipted transactions comply with Inland Revenue dispensation, and ensure that it is managed effectively on a day-to-day basis
  • Oversee all monthly journals, cash book payments and receipts, and monthly bank reconciliations, cheque book and BACS payment controls
  • Oversee the maintenance of all records and Invoice files, ensuring Purchase Orders have been raised and have been approved by the appropriate budget holder and accurate cost allocations assigned and ensure timely payments in accordance with payment terms and financial policy.
  • Oversee the monthly review of creditors within prevailing operating financial restraints and Cash Flow Forecasts
  • Process all payments to suppliers, artists, freelancers etc. ensuring relevant Budget holder approvals as per policy
  • Responsible for monitoring accounts receivable, to ensure that debtor invoices are issued and followed up as and when applicable, monitoring aged Debtors and collect late settlements.
  • Assist records of all Company Credit card transactions, ensuring appropriate receipts accompany statements.

Finance Officer

Liverpool Biennial of Contemporary Art Ltd
Liverpool
08.2009 - 02.2013
  • Provided financial performance reports as part of monthly reporting, monitoring data and information processing to minimise errors ensuring attention to detail at all times
  • Maintained and improved company bookkeeping processes.
  • Posted all monthly journals and compiled supporting documentation.
  • responsible for accounts payable and accounts receivable postings and transactions for processing on a weekly basis, ensuring meticulous attention to detail to reduce errors. Dealt with all supplier queries and chased aged debtors.
  • Responsible for all processing weekly payment run.
  • Performed all balance sheet reconciliations including bank accounts and petty cash.
  • Reconciled all company credit cards and expenses.
  • responsible for the monthly update and reconciliation of of the fixed assets register and posted depreciation and disposals.
  • Posted monthly accrual and pre payments.
  • Provided accurate monthly reports to all budget holders to review the financial activity and updated the ledger with any reallocations.
  • Assisted in preparing quarterly tax returns.
  • Processed employee expense reports and verified accuracy.
  • .Provided financial activity information and data to assist in seamless and efficient financial audit procedures.
  • Observed strict confidentiality policies to maintain data integrity

Finance officer

Pennington Choices
Runcorn
01.2005 - 08.2009
  • Completed assigned work within deadlines and to company standards.
  • Liaised with various departments, staff and institutions regarding financial and accounting operations.
  • Updated ledgers to maintain accurate data with the production of full monthly and annual accounting reports including Trial Balance, Profit and Loss Account, Balance Sheet, aged debtors and creditors analysis, purchase and sales ledger Cash flow Forecast, circulation of Nominal Activity to the budget holders and month end balance.


  • Formulated year-end reports to gauge financial performance and progress.
  • Assisted with preparation of year-end and statutory accounts to compare past reports.

Assistant accountant

The Littlewoods organisation plc
Liverpool
06.1988 - 09.2004


  • Cash management - Balanced and processed high volume of transactions posting 117 index shops and 136 Littlewood stores weekly cash reports onto Oracle accountancy software.
  • Supported and trained cash office staff at each store throughout England and Scotland.
  • Evaluated stock reports and verified accuracy.
  • Kept financial records up-to-date with attention to detail.
  • Accounts payable - Assisted with manual payments and weekly payment runs
  • Month end balance sheet reconciliation
  • Treasury - Reconciliation of chain stores bank account.
  • Monthly postings of Accruals and prepayments
  • Compiled reports on sales, expenditure for senior management.
  • Organised budget documentation and tracked expenses to maintain tight business controls.

Education

7 GCSEs -

Broughton Hall Catholic High School
Liverpool
09.1982 - 06.1988

National Diploma of accountancy and bookeeping -

Broughton Hall Catholic High School
Liverpool
09.1987 - 06.1988

Association of Accounting Technicians (AAT) -

Hugh Baird College
Bootle

Timeline

Head of finance

Liverpool Biennial of Contemporary Art Ltd
08.2019 - Current

Finance manager

Liverpool Biennial of Contemporary Art Ltd
02.2013 - 08.2019

Finance Officer

Liverpool Biennial of Contemporary Art Ltd
08.2009 - 02.2013

Finance officer

Pennington Choices
01.2005 - 08.2009

Assistant accountant

The Littlewoods organisation plc
06.1988 - 09.2004

National Diploma of accountancy and bookeeping -

Broughton Hall Catholic High School
09.1987 - 06.1988

7 GCSEs -

Broughton Hall Catholic High School
09.1982 - 06.1988

Association of Accounting Technicians (AAT) -

Hugh Baird College

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Allison Mottram