ALEXANDRA KAPONI
Northampton
Summary
Methodical Payroll Manager with experience processing, submitting and delivering high-quality payroll functions. Communicates pay, benefits and other HR updates promptly for smooth, compliant staff correspondence. Adaptable and proactive for responsive team support across varied tasks. Expert in Payroll successful at producing on-time, accurate payroll. Versed in accounting procedures, payroll system tools, and employee relations. Seeks out opportunities to improve processes and minimise errors. Astute Payroll Manager with extensive experience developing improved corporate policy and strategy. Adept in motivating high-performing, compliant HR, payroll and finance teams. Aids smooth business operations through successful implementation of key process improvements. Energetic employee well-versed in strong communication and organisation skills. Seeks solutions to problems and applies extensive analytical knowledge to findings. Adept at multi-tasking, leading group discussions and managing projects.
Overview
23
23
years of professional experience
4
4
years of post-secondary education
Work History
Payroll Manager
Staysure Group
Northampton, NTH
03.2019 - Current
- Strategically lead, coach, and provide professional development for payroll team
- Set strategy for and manage three UK (730 employees) and one national (10 employees) payrolls in timely, accurate and efficient manner
- Specialist knowledge and experience running all aspects of payroll function such as Payroll end to end, Benefits and Pension and ensuring service levels are met whilst maintaining strong relationships and accurate payroll function
- Payroll, Payment & reconciliation of Pension schemes and Benefits
- Manage all payroll activities including payroll payments, reports and forecasts including tax returns and reports for Government regulatory agencies and payroll management reports
- Undertake Pay, Benefits & Pension projects that support Exec Team in constantly improving HR & Payroll practices for all Group’s payrolls
- Ensure that all payroll tasks and deadlines are met in line with payroll process and protocols
- Ensuring Payroll Compliance
- Recommend and implement changes to operating procedures regarding workflow and scheduling to meet productivity and quality standards
- Reviewed established payroll processes, identifying improvement opportunities that led to 100% efficiency increase.
- Work to identify opportunities to align and streamline processes across the business to support integration of HR and operations team
- Develop strong business relationships with vendors, auditors, Benefits and HR (People Team) and Operations to ensure efficient and well-controlled work processes
- Build and maintain effective working relationships across all business departments and at all levels of management
- Partner with all members of People Team – Learning and Development, Talent, and Recruitment to ensure consistency of practice and great communication
- Preparation of current financial reports and forecasts for future business growth including to ensure compliance with payroll financial and legal requirements, responsibilities and obligations
- Year-end activities
- Dispensed forms such as P45s and P60s accurately and on time.
- Create, lead and delivery of payroll system
- Transitioning new payrolls from Outsourced to in-house system, setting up new company onto payroll system and run Parallel runs
- Support various internal and external audits
- Create and introduce monthly Trial Balance for all Payroll Groups
- Giving support to Finance Group Manager
- Demonstrate understanding of payroll legislation policies and procedures and apply this on day-to-day basis
- Deal with Payroll changes
- Replying swiftly to employee’s queries relating to payroll, PAYE, NICs and statutory payments, Apprentice Levy, Benefit & kind
- Implement new Pension Provider and Benefits
- Implement new Payroll system
- Managing Gibraltar Payroll
- Improvements for monthly Payroll Process and reviewing-creating new policies for the company.
- Evaluated discrepancies and rectified payroll errors.
- Analysed market data to create competitive compensation and benefits packages.
- Ensured employee confidentiality, verifying adherence to GDPR requirements across all tasks.
- Generated Key Performance Indicator reporting to drive better performance.
Payroll Manager
Buckingham Group Contractor
Silverstone, NTH
03.2018 - 01.2019
- Processing the monthly payroll – end to end processing circa 500 employees
- Executed monthly payroll and pension procedures with meticulous attention to detail.
- Collected and evaluated timesheets and managed electronic timekeeping systems.
- Processing Expenses and Mileage into the Account System Xpedeon
- Managed PAYE deductions and transmitted payroll details to HMRC efficiently.
- Dispensed forms such as P45s and P60s accurately and on time.
- Implementation of annual benefits
- Reconcile Nominal Ledgers and entering journals for Payroll onto the Account System
- Create and introduce monthly Trial Balance for all Payroll Groups
- Support the Finance Manager
- Collaborated with HR department to streamline employee data.
- Replying swiftly to employee’s queries relating to payroll, PAYE, NICs and statutory payments, Apprentice Levy, Benefit & kind
- Implement many changes to the Payroll system
- Drove continuous improvement of payroll function through effective disciplinary and performance management, including Self Service system and Payroll system.
- Applied critical thinking to analyse problems, evaluate solutions and select best decisions.
Payroll Specialist
Carval Computing (Civica Group)
Milton Keynes, MIK
08.2016 - 03.2018
- Processing weekly, and monthly payrolls for bureau customers – end to end processing
- Pension reconciliation Teacher Pension, LGPS, Auto Enrolment management and payments
- Pensions YE
- Input & Payroll creation
- Processing of all payroll payments through online banking
- Complete running & preparation of Monthly Salaries
- Ensure timely payment of pension & all 3rd party payments incl
- HMRC
- Parallel running of system and identification of faults
- Reconciliation of payrolls and PAYE
- Dispensed forms such as P45s and P60s accurately and on time.
- Implementation of annual benefits
- RTI monthly submissions (FPS & EPS)
- Giving support to the Payroll Manager
- Team development and training
- Maintaining strong relationships with customers and external parties to achieve overall success to the business
- Achievements: Learn new payroll software with ease
- Have also built on basic UK payroll knowledge at an intermediate level
- Duties as Team Leader
- Learned how to do implementations on the Payroll System for clients.
- Responded to enquiries and provided information regarding payroll related matters.
- Offered friendly, efficient customer service and handled challenging situations with ease.
Payroll Administrator
Carewatch Care Services
Milton Keynes, MIK
08.2015 - 07.2016
- Managing timetable of weekly, fortnightly, four weekly and Several Monthly payrolls for over 20 company owned branches (4500 employee) – end to end processing
- Executed monthly payroll and pension procedures with meticulous attention to detail.
- Processing payments, including BACs/CHAPs and payroll
- Ensure timely payment of pension & all 3rd party payments
- Maintaining Payroll journals and reporting to all levels of management regularly
- Month end reporting – P32s and reconciliation of payrolls and PAYE
- Support Payments Manager & Team members
- Training new members of staff, induction sessions and involvement in recruitment
- Maintaining strong relationships with branches and external parties to achieve overall success for the business
- Delivered services to customer locations within target timeframes.
- Dispensed forms such as P45s and P60s accurately and on time.
- Audited time and attendance records, enhancing payroll accuracy.
- Managed employee records on database to maintain accuracy and updated information.
- Maintained organisational records of gross and net employee salaries.
- Managed PAYE deductions and transmitted payroll details to HMRC efficiently.
- Collected and evaluated timesheets and managed electronic timekeeping systems.
- Processed holiday or leave requests, maintained related documentation and calculated appropriate payments.
- Responded to enquiries and provided information regarding payroll related matters.
- Delivered services to customer locations within target timeframes.
- Engaged with stakeholders to build relationships and brand awareness.
Payroll Assistant (Temporary Contract)
Cognita Schools Ltd
Milton Keynes, MIK
06.2015 - 08.2015
- Managed starters and leavers, issuing P45s to enable accurate taxing.
- Ensure all paperwork for processing has been correctly approved
- Dispensed forms such as P45s and P60s accurately and on time.
- Processed statutory payments and deductions, including SMP, SSP, PAYE, with 100% accuracy.
- Determined holiday pay entitlements with precision, maintaining compliance.
- Court Orders, Tax codes matches and completion of government static forms
- Calculate manual payment advances as and when necessary
- Executed monthly payroll and pension TP Pension and LGPS procedures with meticulous attention to detail.
- Responded to enquiries and provided information regarding payroll related matters.
- Worked closely with the Finance team for all new Teachers
- Completed accurate payroll calculations using manual or computerized systems.
- Used payroll software to streamline processes for increased efficiency.
- Utilised advanced Excel skills to create up-to-date reports.
- Utilised Earny IRIS to perform bulk uploads of data into payroll systems, resulting in 100% efficiency increase.
- Kept employee records complete, accurate and compliant.
Payroll Administrator
Mitie Security
Milton Keynes, MIK
03.2015 - 05.2015
- Reviewed submitted time sheets and work charts to validate payroll information from all sites
- Processed holiday or leave requests, maintained related documentation and calculated appropriate payments.
- Monthly Payroll for over that 1000 employees
- Leavers Approval
- Compliance with all Statutory and Company health and safety practices and procedures, including manual handling (SSP-CSP-SMP-SPP)
- Issuing and submitting of Holidays per month
- Court Orders
- Generate monthly reports
- Completion of government statistic forms
- Payments by BACS, CHAPS, Cheque
- Pay Query’s through payroll system
- Responding to queries from government agencies and employees
- Handling telephone enquiries
- Dispensed forms such as P45s and P60s accurately and on time.
- Input new payroll data manually or by scanning associated documentation into computer system.
- Carried out day-to-day duties accurately and efficiently.
Accounting and Payroll Manager
Group Confidence Ltd (Based in Greece)
Athens, Greece
08.2011 - 01.2015
- Managing & auditing (cash flow, invoicing, payments, banks, expenses)
- Process expenses transactions
- Process sales & purchase invoices
- Matching invoices to delivery notes
- Prepare and post Accounts Payable payments
- Credit control
- Bank reconciliations
- Deal with supplier payments and statement reconciliations
- Payroll over 200 people per month
- Issuing and submitting of insurance contributions per month
- Issuing and submitting of payroll taxes
- Payments by BACS, CHAPS, Cheque and Standing Orders
- Personnel management
- Composing contracts with clients and with suppliers
- Completed duties to deliver on targets with accuracy and efficiency.
- To provide detailed analysis reports of products and services
- Worked closely with Marketing & technical team on aligning business.
Payroll Assistant
E. Voudouris Group Ltd (Based in Greece)
Athens, Greece
09.2007 - 12.2008
- Payroll over 350 people per week
- Issuing and submitting insurance contributions per month
- Issuing and submitting of payroll taxes
- Bank payments
- Reconciliations with banks, clients & suppliers.
Account Assistant
Orca Fishtrading Ltd (Based in Greece)
Athens, Greece
01.2007 - 08.2007
- Reconciled all company accounts, including credit cards and expenses.
- Prepared bank deposits, checking and correcting any errors.
- Reviewed customer invoices for accuracy and posted information to general ledger.
- Calculated bills owed by customers, prepared invoices and distributed statements.
- Reviewed and filed payroll documents following department procedures.
- Communication with foreign suppliers & clients
- Organizing fish transportation to and from Europe.
- Professionally handled queries in person, by phone or email, fully encompassing brand values and following company guidelines.
- Prepared client billing under guidance from billing manager.
- Followed bookkeeping regulations and tax legislation to maximise external compliance.
- Supported analysis of balance sheets and income statements.
- Prepared balance sheets and trial accounting balances.
- Accurately reconciled and processed expense reports for 50 employees.
- Processed invoices and payment runs with complete accuracy.
Account Assistant
Med Frigo SA (Based in Greece)
Patra, Greece
06.2004 - 12.2006
- Issuing CMR & waybills for transport of goods
- Reviewed customer invoices for accuracy and posted information to general ledger.
- Reviewed and purchased 500 ledger invoices monthly.
- Managed purchase ledger by finalising clients statements reconciliations, performing monthly payment runs and registering and coding invoices.
- Maintained chart of accounts tracking assets, liabilities, equity, revenue and expenses.
- Prepared monthly payrolls through payroll system, for drivers.
- Monitored staff holidays and expenses for 100 employees.
- Prepared bank deposits, checking and correcting any errors.
- Maintained and improved company bookkeeping processes.
- Reconciliations with customers
- Communication with foreign customers.
- Calculated bills owed by customers, prepared invoices and distributed statements.
- Navigated various accounting systems and followed different accounting techniques to meet company standards.
- Followed bookkeeping regulations and tax legislation to maximise external compliance.
- Supported analysis of balance sheets and income statements.
Finance and Payroll Administrator
Greek Fish Farms SA
Astakos, Greece
09.2003 - 05.2004
- Completed accurate payroll calculations using manual or computerized systems.
- Reviewed bookkeeping and management accounts to achieve clear and correct reports.
- Generated financial reports and distributed to department teams and management personnel for review.
- Created and presented accurate, detailed financial forecasts.
- Reconciliations with banks, customers & suppliers per month
- Tracked and documented expenses to maintain operations within budget.
- Triangular sales & invoicing
- Utilised advanced Excel skills to create up-to-date reports.
- Generated and distributed comprehensive payroll reports to relevant stakeholders.
- Finalised VAT returns with rigorous transaction checks.
- Collaborated with business management to set and control annual budgets.
Thesis/Apprentice
Ate Bank (Based in Greece)
Astakos, Greece
07.2001 - 07.2002
- Issued certified cheques to serve customer needs.
- Assisted customers with questions about products, services and terms.
- Processed cash deposits and withdrawals for customers.
- Used banking products and services knowledge to resolve customer queries with 100% success.
- Helped customers with loan and mortgage applications, conducting interviews to determine most suitable options.
- Organised transfers to move money between customer accounts, between customers, and between businesses.
- Processed account deposits, withdrawals and updates to meet customer needs.
- Solved customer issues and disputes using accurate banking information and policies, maintaining loyalty and satisfaction.
- Successfully delivered on tasks within tight deadlines.
- Applied positive customer service approach to increase satisfaction levels.
- Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
Education
Bachelor of Arts - Foundation In Payroll Managment
University of Worcester
Worcester 10.2018 - 05.2021
Bachelor in Administrative And Financial Business Executive -
IEK College
Greece 09.1999 - 05.2001
Some College (No Degree) - English
Milton Keynes College
Milton Keynes 04.2016 - 05.2016
Skills
- Customer-focused
- CIPP qualified
- Knowledge of Uniwage Payroll & Unistaff HR, SAGE 50 Payroll, Word, Eurofasma, Chapter 4 Singular Enterprise, IS commercial, Plano Payroll, Software Payroll BLUE 2000, Mitsm Payroll System, Legislator CPS, Earny, Staff plan Roster, CIVICA, Xpedeon, ADP, Cascade IRIS
- Problem-solving
- Skilled Payroll Administrator of 20 years, expertly managing all elements of payroll across several high-performing businesses Primarily focused on refining processes and reflecting on company trends for optimum financial performance
- Compared budgets to payroll liabilities to identify potential constraints and needed changes
- HMRC legislation
- Guaranteed corporate and statutory compliance by constantly enforcing payroll guidelines, policies and procedures
- Reviewed established payroll processes, identifying improvement opportunities that led to 100% efficiency increase
- Completed accurate payroll calculations using manual or computerized systems
- Managed PAYE deductions and transmitted payroll details to HMRC efficiently
- IRIS Payroll Professional
- Expert in PAYE and NIC procedures
- Methodical Payroll Manager with experience processing, submitting and delivering high-quality payroll functions Communicates pay, benefits and other HR updates promptly for smooth, compliant staff correspondence Adaptable and proactive for responsive team support across varied administration tasks
- Detail-orientated individual with excellent analytical thinking skills seeks role supporting high-volume payroll operations Completes tasks with focus and precision for reliable outcomes Keen problem-solver for minimised issues and errors
- HMRC submissions
- Committed manager with exceptional leadership, organisational skills and communication abilities leads high-performing cross-functional teams Leads projects, company operations and business growth
- Engaged with stakeholders to build relationships and brand awareness
Custom
References available.
Languages
Greek
Native
Italian
Elementary
Affiliations
- Travelling
- Dancing
References
References available upon request.
Timeline
Payroll Manager
Staysure Group
03.2019 - Current
Bachelor of Arts - Foundation In Payroll Managment
University of Worcester
10.2018 - 05.2021
Payroll Manager
Buckingham Group Contractor
03.2018 - 01.2019
Payroll Specialist
Carval Computing (Civica Group)
08.2016 - 03.2018
Some College (No Degree) - English
Milton Keynes College
04.2016 - 05.2016
Payroll Administrator
Carewatch Care Services
08.2015 - 07.2016
Payroll Assistant (Temporary Contract)
Cognita Schools Ltd
06.2015 - 08.2015
Payroll Administrator
Mitie Security
03.2015 - 05.2015
Accounting and Payroll Manager
Group Confidence Ltd (Based in Greece)
08.2011 - 01.2015
Payroll Assistant
E. Voudouris Group Ltd (Based in Greece)
09.2007 - 12.2008
Account Assistant
Orca Fishtrading Ltd (Based in Greece)
01.2007 - 08.2007
Account Assistant
Med Frigo SA (Based in Greece)
06.2004 - 12.2006
Finance and Payroll Administrator
Greek Fish Farms SA
09.2003 - 05.2004
Thesis/Apprentice
Ate Bank (Based in Greece)
07.2001 - 07.2002
Bachelor in Administrative And Financial Business Executive -
IEK College
09.1999 - 05.2001
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