Adriana Zarzycka

Working as an Office Administrator at Domex was quite complex, as I had the opportunity to assist the HR team, Accounts team, and Admin team while managing general office administrative tasks. It was a diverse and demanding role that allowed me to develop a wide range of skills.

As an Office Administrator, I managed office supplies, inventory, and procurement of new equipment or furniture when necessary. Coordinating travel arrangements and accommodations for employees and clients was also a regular task. I handled incoming and outgoing mail, emails, and phone calls, ensuring effective communication within the organization. Additionally, I assisted with event planning and organized company meetings. Managing office facilities, including maintenance requests and repairs, was also part of my role.

Working with the Accounts team involved tasks such as:

• Conducting thorough checks and reconciliations of transactions made using the company's credit card for each employee, ensuring alignment with the records on our system.
• Proficiently identifying VAT amounts associated with transactions, and accurately calculating net and VAT amounts to facilitate proper financial reporting and compliance.
• Meticulously comparing credit card statements with internal financial records, verifying dates, amounts, and descriptions of expenses to ensure accuracy and consistency.
• Collaborating with cross-functional teams to address issues related to missing documentation, unrecorded expenses, and other financial irregularities, ensuring comprehensive and up-to-date financial records.

As part of the HR team, I was responsible for:

• Assisting in the recruitment and selection process by posting job openings, screening resumes, and coordinating interviews.
• Preparing and maintaining employee records, ensuring accuracy and confidentiality.
• Assisting with onboarding new hires, conducting orientations, and facilitating the completion of necessary paperwork.
• Managing employee benefits administration, including enrolment, changes, and inquiries.
• Maintaining and updating HR databases and systems, ensuring data integrity and accessibility.
• Responsible for employee engagement initiatives, such as organizing employee events, wellness programs, and recognition programs. (Annual Staff Conference, Christmas Party)

In addition to these specific team responsibilities, I took charge of general office administrative tasks. This included greeting visitors and providing assistance, scheduling and coordinating meetings, maintaining office calendars, and supporting data entry and document preparation. I worked diligently to keep the office organized and functional while assisting my colleagues with various administrative tasks as needed.

• Attention to Detail: As a self-employed cleaner, I developed a strong attention to detail by meticulously cleaning and organizing various spaces. This skill translates well into an office admin role, where I can ensure that all documentation, files, and supplies are accurately organized and easily accessible.
• Time Management: Managing my cleaning tasks required effective time management skills. As an office administrator, I can utilize this skill to prioritize assignments, meet deadlines, and maintain an efficient workflow within the office.
• Organization: A clean and organized workspace is crucial for productivity. Drawing on my experience as a cleaner, I understand the importance of maintaining a clutter-free environment. I can apply this skill to create and maintain an organized office space, managing paperwork, filing systems, and office supplies.
• Problem-Solving: As a cleaner, I encountered various challenges and quickly found effective solutions. This problem-solving ability can be valuable in an office admin role, where I can proactively address issues, troubleshoot technical problems, and resolve administrative obstacles.