Adele Edmondson
Hullbridge
Summary
A motivated and highly organised office administrator looking to expand my development and knowledge in the insurance sector. Proficient with Microsoft Office programmes and calendar/diary management.
Overview
9
9
years of professional experience
1
1
Certification
Work history
Executive Assistant to the CEO
The International Group of P & I Clubs
London
09.2022 - Current
- Support to Chief Executive Officer and 2 other Senior Secretariats
- Diary management
- Travel arrangements and expenses
- Assisting in preparing presentations and reports
- Arrangements for various high level dinners/lunches
- Preparation and circulation of meeting papers
- Preparation and circulation of papers for Group Managers’ meetings
- Arrangements for venues etc for Group Managers’ meetings
- General administration tasks for all members of the Secretariat
- Organisation of bi-annual ‘Newcomers reception’
- Incoming/outgoing post
- Monthly GLO email
- Reconciliation of bank statements for everyone
- Update the repository
- Arrange in house Secretariat meetings and typing minutes
- Maintain the Terms of Reference document and keeping track of Committee Chair renewals
- Track annual leave for staff using TimeTastic
- Fire warden
- Support for Brand and Communications including organisation of events and marketing merchandise
- Using InDesign and Canva to provide branding and content for the Groups website and LinkedIn page
- Support for Education Committee
- Maintain stock check for office supplies
- Send out appraisal questionnaire yearly to all staff
- Arranging social events internally including Team Building days
- Maintaining records for the Group Central Address book and Distribution lists.
- Answered daily telephone and high volume email enquiries, minimising correspondence backlogs.
- Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Greeted and directed incoming visitors and clients.
- Scheduled meeting spaces and catering for various meetings
Transport Administrator/ Weighbridge Operator / Office Administrator
JKS Group Ltd
05.2019 - 09.2022
- Transport coordinating- organising and scheduling drivers work and routes daily, keeping in constant contact with site customers and drivers to prevent setbacks
- Calculating and submitting waste return on a monthly basis for the environmental agency
- Keeping eyesight and license checks up to date
- Logging all qualifications and CPC courses ensuring all is up to date
- Liaising with insurance companies regarding incidents
- Completing spreadsheets for the environment agencies daily
- Managing drivers and customers coming in and out of the yard, recording data daily and weighing them off and on the weighbridge
- Assist with driver tracking and related problems
- Organising yard staff and drivers via radio communication
- Transferring purchase orders received onto Excel spreadsheets
- Dealing with incoming calls and queries
- Typing letters and emails to respond appropriately
- Arranging delivery times, arrivals and purchase orders for clients
- Recording paperwork against purchase orders/invoices, taking payment
- Collecting and filing driver’s paperwork daily such as: their daily running sheets presenting tasks completed for the day, as well as defect sheets and a truck utilisation table which are forwarded onto the Workshop Manager for approval
- Using Government Esdal system for low loader moves
- Contacting the council and creating crusher permits for appropriate clients
- Recording and maintaining company information daily
- Creating tables and organising data such as purchase orders, collection/tipping numbers/codes on Excel
- Filling out soil reports to receive appropriate tipping numbers for clients
- Filing and storing purchase orders, invoices, record sheets and receipts securely
- Supporting the management team
- Downloading and collating wage reports from our TruTac systems
- Inputting and verifying holiday and absence requests
- Taking payments for deliveries, accounts and invoices
- Approving and checking company self-bill invoices
- Fulfilling stationary orders.
Business Administrator
Pall Mall Surgery
11.2018 - 05.2019
- Typing audio referrals and letters to patients using Word
- Organising and stocking the Doctor’s rooms with appropriate equipment
- Opening and scanning post/mail using System One
- Answering and replying to emails from patients, hospitals, and other NHS practises
- Calling patients to book appointments and hospital referrals
- Registering patients using System One
- Tracking prescriptions/vaccine purchases on Excel.
Greene King
Hoy and Helmet, Benfleet
06.2017 - 05.2019
- Serving Customers with both food and drink
- Cashing up and checking stock
- Organising events such as themed charity days and band nights.
L’Oreal Urban Decay Make Up / Benefit Make Up
Debenhams Department Store
06.2016 - 12.2018
- I completed 2-day training courses for both Benefit and Urban Decay products prior to my start
- Serving Customers, face to face consultations providing advice on company products
- Stock taking for my Counter, re-ordering products when the stock is low
- Cashing up upon closure to ensure the tills balance, calculating personal targets to track commission payable to staff.
Clintons Cards
09.2015 - 06.2016
- Organising the products in store ensuring items are fully stocked
- Serving Customers, and dealing with specific requests, personalised stationery and wedding orders.
Education
GCSEs -
The FitzWimarc School
Rayleigh /2010 - /2015
South Essex College
Southend-on-Sea /2015 - /2017
Pall Mall Surgery
/2018 - /2019
Skills
- Knowledge of Microsoft Office programmes
- Schedule management
- Office administration
- Database maintenance
- Meeting planning
- Travel administration
- Filing experience
- Confidentiality understanding
Personal Information
Date of birth: 06/27/99
Certification
Level 3 Transport Managers CPC Road Haulage (VRQ)
Microsoft Office Powerpoint – Beginner course with SoutersTraining
Microsoft Office Powerpoint – Intermediate course with SoutersTraining
Microsoft Office Excel Level 3 Advanced with SoutersTraining
Microsoft Office Excel Intermediate Level with SoutersTraining
Microsoft Office Advanced Word Diploma with Souters Training
Microsoft Office Intermediate Word Diploma with Souters Training
InDesign CC: Introduction with Media Training Ltd
References
References available upon request.
Timeline
Executive Assistant to the CEO
The International Group of P & I Clubs
09.2022 - Current
Transport Administrator/ Weighbridge Operator / Office Administrator
JKS Group Ltd
05.2019 - 09.2022
Business Administrator
Pall Mall Surgery
11.2018 - 05.2019
Greene King
06.2017 - 05.2019
L’Oreal Urban Decay Make Up / Benefit Make Up
06.2016 - 12.2018
Clintons Cards
09.2015 - 06.2016
GCSEs -
The FitzWimarc School
/2010 - /2015
South Essex College
/2015 - /2017
Pall Mall Surgery
/2018 - /2019
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