ABRAHAM DURAI
High Wycombe,United Arab Emirates
Summary
Detailed orientated individual experienced in administrative procedures. Oversees day-to-day duties with strong planning and organisation skills to delivers projects in timely manner.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work history
Administrative manager
TUV SUD SouthAsia Pvt Ltd
Ranipet, India
06.2023 - 06.2024
- Led and managed administrative staff to maintain smooth daily operations.
- Attended meetings and maintained files of notes taken during meetings.
- Coordinated staff schedules, optimising resource allocation and improving operational capacity.
- Managed and resolved employee queries and concerns to create positive workplace culture.
- Supported file/ invoice checks and verifications assisting the finance team.
- Ensured all internal and regulatory compliance measures are accurately met.
- Managing facility related contracts are negotiated and renewed on time.
- Procurement of stationery/ toileteries and making sure the office infrastructure is well equipped.
- Coordinated hiring, recruitment and training strategies to build successful administrative team.
- Handled negotiations with outside vendors and service agencies to meet group needs.
- Developed organisational policies for administrative oversight and internal controls.
- Streamlined office workflows for enhanced productivity.
- Audited office supplies to minimise waste and control expenditures.
- Established clear budgets and cost controls strategies to meet objectives.
- Led and guided administrative staff, fostering culture of continuous improvement.
- Streamlined processes to improve and optimise office operations.
- Translated senior management directives into actionable front-line policies and implemented changes with staff.
- Oversaw facility maintenance and allocated needed resources to meet standards.
- Facilitated smooth and adequate flow of information within company to expedite other business operations.
- Planned revenue generation strategies designed for growth.
- Created digital file classification system for company-wide use.
Senior Officer - Administration
Mauqah Technology LLC / Avrioc Technology LLC
Abu Dhabi
01.2020 - 01.2023
- Providing real-time support to the Management personnel
- Preparing/ Validating duty rosters for office boys, drivers, and respective staff
- Validating maintenance of vehicles through servicing, inspection, monitoring traffic fines
- Supervising the overall reports of the vehicles through GPS regarding the distance report, the purpose of the usage of the vehicle month-wise, and reporting as required
- Supervising the management of the Ad hoc office tasks such as filing, setting up meetings, and reordering supplies (Pantry/ Sanitary and Stationery)
- Coordinating with the PRO and ensuring all the renewals and applications are completed on time
- Take ownership of purchases and procurement on an ad-hoc basis
- Coordination with caterers and vendors for quotations
- Handling all Admin tasks
- Working closely with the team members and being organized
- Anticipate the needs of the company to ensure their seamless and positive experience
- Support the sales department with necessary legal documents and coordinate with clients for contract documents and payment collections
- Manage Cash transactions and report to the accounts department on a weekly basis
- Also, take care of the Allowances and perks of the visiting employees
- Coordinate with Hotel Apartments for both long-term and short-term staff accommodation and negotiate and Manage contracts and Pricing from time to time.
Admin & HR Incharge
Switchgear Electromechanical LLC
Abu Dhabi
10.2015 - 12.2019
- Single point of contact for 3 branches
- Responsible for developing and implementing the organization's HR policies and procedures from the scratch
- Being updated with the latest UAE laws in the region and implementing the same as and when required
- Being Proactive and well prepared for any situation that may arise – Onboarding guidance for new hires
- Liaising with various departments of the company for a smooth flow of business transactions
- Procurement Incharge – Coordinating purchases regarding Project related items/ equipment and Office supplies
- Coordinate with vendors – Enquire and procure AMC and other requirements to generate revenue for the organization
- Supervising smooth flow of business by resolving employee issues within SLA and in turn creating a stress-free environment for the employees
- In charge of managing the integrity and keeping data intact
- Troubleshooting IT Level 1-related issues
- Responsible for company registration with Government agencies and Main contractors
- Attaining LOA, NOC and gate passes by coordinating with the team and guiding the departments to meet the SLA
- Incharge of event management and expert in clientele relationship/ Customer and vendor management
- Incharge of fleet management and coordination with entire fleet services
- Having an eagle view for all 3 branches.
Office Administrator
Qway Technologies Pvt. Ltd.
Chennai
10.2013 - 06.2015
- Providing administrative support within the Office environment and coordinating between the departments
- Being the first point of contact for staff, visitors, and clients
- Working in close collaboration with Head Office personnel to maintain paper flow to and from departments such as purchasing, payroll, accounts payable, the operations team, and others
- Ensuring all purchases are tracked and coded appropriately
- Organizing and keeping the office clean and coordinating other office duties as required
- Maintain records for all Subcontractors, vendors, and employees
- Perform various general accounting duties, daily timesheet entry, and preparation of reports
- Prepare invoices, as per contract requirements
- Maintain records for all Subcontractors including expiration of accounts and acknowledgment of Contract amounts that surpass the established ratings through the Change Order process
- Assist Project Accountant and Project Manager in maintaining up-to-date and accurate records in track
- Contemplated Change Notices, Change Directives, and Requests for Information.
Education
Diploma of Higher Education - Hardware & Networking
NETTUR TECHNICAL TRAINING FOUNDATION
India 03.2001 - 06.2004
CERTIFICATE OF FLUENCY IN ENGLISH - undefined
NIIT
Skills
- Vendor Management
- Facility Management
- Fleet Management
- Office Administration
- Customer Service
- SAP ERP
- MS Office
- Leadership skills
- Client account management
- Training and Development
Certification
Golden Rules of Process Safety Management in Oil & Gas
Construction Industry HSE Management System & Practitioner Responsibilities
Disaster Management with Advanced Emergency Response Principles
Environmental Management & Sustainability
Hazardous Waste Operations & Emergency Response Management
Management of change in Process Safety
Essentials Fire Safety Principles
COSHH - Control of Substances Hazardous to Health
Languages
English
Advanced
Tamil
Native
Telugu
Upper intermediate
Hindi
Elementary
Malayalam
Upper intermediate
French
Beginner
Timeline
Administrative manager
TUV SUD SouthAsia Pvt Ltd
06.2023 - 06.2024
Senior Officer - Administration
Mauqah Technology LLC / Avrioc Technology LLC
01.2020 - 01.2023
Admin & HR Incharge
Switchgear Electromechanical LLC
10.2015 - 12.2019
Office Administrator
Qway Technologies Pvt. Ltd.
10.2013 - 06.2015
Diploma of Higher Education - Hardware & Networking
NETTUR TECHNICAL TRAINING FOUNDATION
03.2001 - 06.2004
CERTIFICATE OF FLUENCY IN ENGLISH - undefined
NIIT
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